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How to use RefWorks

 How to use RefWorks


RefWorks is reference management software available to members of the University of Tokyo.

The program can be used free of charge by students, faculty and staff, 
as long as they are affiliated with the University of Tokyo.

See also RefWorks Alumni Program.

New RefWorks is now available (2019.1.15).

New RefWorks has features such as importing PDF files by drag and drop, and unlimited storage.
New RefWorks also works with Google Docs and DropBox.

Legacy RefWorks users can upgrade to New RefWorks. 
*Users may continue to use Legacy RefWorks for the time being.

Upgrading to New RefWorks

*For inquiries, contact ASK Service

 RefWorks can be used in these ways

RefWorks can be put to use in research, education, or work in a number ways. Its main uses are detailed below. 1) Creating your own document database on the Internet You can store necessary data from various document databases and websites through RefWorks, saving and editing your own document list. There is no limit on the amount of data that can be stored. Since the data is stored on the Internet, you can log in and access it from any location. 2) Automatically creating a bibliography Data stored to RefWorks can be searched and accessed while writing an article, and used to automatically create lists of the documents referenced in quotations and bibliographies. 3) Sharing and publically releasing document folders Document lists created through RefWorks can be made available on the Internet to classes, seminars, research groups, or other specified members. Non-RefWorks users can access shared documents as well. Since the URL of a document list can be made public to those who do not have a contract with RefWorks, lists of research achievements can be published on the Internet.

 Upgrading to New RefWorks

Legacy RefWorks users can upgrade to New RefWorks. 1.Log in to Legacy RefWorks. 2.Click the "Move to the newest version of RefWorks from ProQuest." link. *Upgrading is a one-way process. It is recommended to read upgrading information before upgrading. *The data migration includes folders and attached files. 3.Sign in to New RefWorks with Legacy RefWorks' account. 4.Fill out the form and follow the instructions.

 Creating your account

Create your account before start using either RefWorks. Legacy RefWorks users can upgrade to New RefWorks. Creating an account by the university's email addresses including,, and Create an account on New RefWorks. Creating an account by the other email addresses 1. Access Legacy RefWorks on-campus. 2. Click on "Sign Up for a New Account." 3. At the screen displaying "Create an account at University of Tokyo," input all fields and click the "Create Account" button. *Please select your own Login Name and Password. They will be sent to the email address you register. 4. Upgrade to New RefWorks by following the procedure.

 How to access RefWorks

On- and off-campus access New RefWorks *UTokyo's email addresses are required to create an account. *Legacy RefWorks users can upgrade to New RefWorks. Legacy RefWorks *On-campus connection is required to create an account.

 RefWorks User Manual

New RefWorks New RefWorks LibGuides Legacy RefWorks RefWorks Fundamentals User Workbook [PDF] RefWorks Video Tutorials RefWorks Advanced User Workbook [PDF] For databases not supporting RefWorks' direct import feature, data can be input into RefWorks after being downloaded by the specified method. Detailed methods are listed below. Importing From Online Data Vendors

RefWorks Alumni Program

The Alumni Program is available (2018.11.1). It is necessary to create and have a RefWorks account before you leave UTokyo to use the program. Alumni users can receive the same service as current students as long as UTokyo subscribes RefWorks. 1. Open the setting or Update Profile which appears after the log-in. 2. Change the e-mail address to the address which you will use after the graduation. 3. Change also the type of user to "Alumni." For alumni users' inquiries about RefWorks, contact Sunmedia (e-port* Replace * to @.) directly.


-Importing data while using databases off-campus (2019.2.12) Create a file on a database as a RIS file. Then, import/add the file to RefWorks. In the case of Web of Science, select "Save to Other File Formats," and "Other Reference Software." Click the send button. When importing the file, select Thomson Reuters as the file's type/data source and Web of Science as the name of the database. -The RefWorks accounts will be deleted if you do not access the accounts over a year. -About New RefWorks (2016.8.5, last modified 2019.1.15) If a select screen appears when you try to import records to RefWorks, select the RefWorks you are using. The interface having RefWorks logo with an orange icon is Legacy RefWorks. -When you use the "Write-N-Cite" tool ver. 3 from off-campus, Group Code of the University of Tokyo is required. Group Code may change at times. You can verify at this page, "On-campus Only."

 About other reference management software

Students, faculty, and staff of the University of Tokyo may also use other reference management software free of charge: Clarivate Analytics' EndNote basic and Elsevier's Mendeley. How to use EndNote basic How to use Mendeley Select the program that best suits your purpose and preferences. (References) Main differences between RefWorks, EndNote basic, Mendeley, EndNote *On-campus Only (References) Data transfer methods for EndNote basic, EndNote, RefWorks and Mendeley